Placed, accepted, shipped, delivered.
Purchase orders drafted per vendor from the reorder list, tracked to the door against the week’s schedule, matched three ways to the receiving record and the invoice, and paid by whichever rail costs the practice least.
Runs on Savoir, auro’s model for the order, the receipt and the match. →Book a demo
An acknowledgement is not an acceptance, so accepted is its own dated step. auro reads what is arriving against the week’s schedule, and holds any bill the three-way match cannot close.
Orders
Drafted per vendor from the reorder list with the best landed price already chosen, sent, then tracked as placed, accepted, shipped and delivered, with cancelled and returned on the same rail.
Purchase orders
One order per vendor from this week’s draw, quantities sized against the schedule rather than against a pack size, the price watch already applied, and the vendor’s own rules stated on the order itself: free freight over three hundred dollars, prescription lines excluded from it, a Wednesday four o’clock cutoff that pushes the ship date to Monday.
Accepted is its own step
A vendor that has not accepted has confirmed neither price nor availability, so the order stays open on the board and the shelf is not counted on it. Nine GLP-1 starts booked through October the third do not become twelve vials in hand until somebody on the other side says yes.
Arriving this week
Every inbound line read against the appointment book, so eight vials landing Monday for two visits on Tuesday is a fact about the schedule rather than a tracking number in an inbox. A late box of cartridges is a clinical problem on Tuesday, not a logistics note on Friday.
Receiving and the three-way match
The box is counted at the door, the receiving record meets the purchase order and the invoice, and nothing is approved for payment while the three disagree.
Receiving
Counted in at the door and the on-hand figure updated in the same motion, with freight and tax allocated across the lines by value and the unit cost carried forward as a moving average rather than overwritten by the newest invoice.
The three-way match
Order, receiving record, invoice. Inside the greater of five dollars or one percent it clears and posts. Outside it the bill is held with the reason in the auro Money queue until somebody decides, so a short shipment is a held bill in September and not a surprise in October.
Returns and credits
Damaged or wrong, the return is a line against the original order and the rail shows returned. Nothing reverses on the ledger until the credit is actually refunded, so a credit that was promised and never paid can never flatter the month it was promised in.
Paying, subscriptions and rebates
Two-ten net thirty returns 36.7% annualised on a three-hundred-and-sixty-day year, so the discount is taken. The card pays by the twelfth where the card wins, ACH where the vendor takes nothing else.
One payment run, priced per bill
Invoices matched to a vendor through its known aliases, duplicates caught before they are paid, approvals routed by the practice’s own thresholds rather than by whoever opened the envelope, then each bill put on the rail that costs least and the ACH file written for the rest.
Subscriptions, including the failed ones
Weekly, biweekly, monthly, bimonthly or quarterly, with active, paused and failed side by side on one page. A failed renewal is a clinical supply failure, so it is never filed away in settings, and this week’s draw already counts the shelf as short.
Rebates, accrued and disclosed
Programme rebates accrue on delivery and reconcile when the money actually lands, on the same books as the cost of the goods, and each one is disclosed per vendor. A payment from the vendor whose price is being compared is a conflict, so auro names it rather than calling it cash back.
Orders by the numbers
36.7%
annualised return on taking two-ten net thirty, so the discount is taken
3
records matched before a bill is approved: the order, the receiving record, the invoice
5
items needing reorder this week, each with the reason printed on the row
“The three-way match catches every discrepancy. I stopped chasing vendors for credits.”
How practices use Orders
The GLP-1 week
Nine starts booked through October the third become twelve vials of compounded semaglutide, ordered before the first visit and not counted on the shelf until the vendor accepts.
Lab days
Nine lab orders already on the schedule draw nine A1C cartridges against fourteen on hand, eleven days of cover, so the box goes on this week’s order and arrives before the day.
New patient kits
Four admissions in the last fourteen days against three starter kits left on the shelf. Four kits and four sharps containers go on the next order, sized from the admissions rather than from a par level.
A short shipment
Two boxes of prep pads ordered, one received. The invoice misses the receiving record by more than five dollars and one percent, the bill is held with the reason, and the vendor is asked before anyone pays it.
The failed renewal
The monthly cartridge subscription did not renew. It sits beside the active ones instead of in a settings page, and this week’s draw already counts the shelf as short.
Paying by the twelfth
One bill takes two-ten net thirty on day ten, one goes on the card and settles on the twelfth, one is paid by ACH because the vendor takes nothing else. One run, three rails, priced per bill.
Nine starts booked through October the third become twelve vials of compounded semaglutide, ordered before the first visit and not counted on the shelf until the vendor accepts.